Onboarding
Teacher Account Setup and Profile Management Guide
Lessons details, Calendar, how to join the lesson and stay tuned
(Use only when asked to set a lesson by yourself) Scheduling a Lesson
Welcome to EnglishWays! After completing the initial steps from the onboarding email—signing in, setting up your profile picture and bio, and syncing your Google account —you’re ready to start teaching.
Class Notifications When a new class is booked, you’ll receive an email notification along with a Google Calendar invitation. After seeing this email, log in to the EnglishWays panel to
review class details on the platform itself, rather than relying on the email
- Remember – the teacher’s panel will determine in case of conflicts between your calendar and the platform. Sometimes a cancelation of a class on the platform will not be updated on your Google calendar.
Preparing for Your Class
- Review Student Information: Before the session, check the student’s form to understand their age, English level, and any specific notes or preferences.
Conducting the Class
- Check Your Setup: Test your microphone and camera in advance. Dress professionally and be punctual.
- Be Clear and Engaging: With students who have lower English proficiency, clarity is key. Use simple, clear language, speak slowly, and check for understanding. Visual aids and breaking down concepts into single words or phrases can help bridge the language gap.
Free Trial Classes
A trial class is first and most important step in the enrollment process. In order to facilitate a trial class, you must:
- First, confirm the date and time of the trial class on the website and on your calendar.
- On the day of the trial class, inform your student regarding your trial class 30 minutes before the class starts. You can send them a text on their WhatsApp number or you can also send an e-mail. You can find your student’s contact details on the website.
- You can notify the student once again if they haven’t joined the Google Meet after five minutes.
- If the student failed to show up after 10 minutes, cancel their reservation on the website and leave Google Meet.
- If the instructor has an emergency and need to postpone the trial class, send a private message to “EnglishWays” on Skype to confirm and reschedule. If there is no response up to 5 hours before the class, ask in the teacher’s group chat for a replacement. The new teacher will have to add the class on their panel with the student mail, and the initial instructor has to cancel the class on their panel.
If there is no other teacher and no response from EnglishWays, reschedule it with the student.
· During a trial class, it’s important to get to know the student first and build rapport. To properly determine the student’s level, ask as many questions as you can and evaluate their responses. Determine their objectives and interests. Find out if they would like to use the instructional materials. - The trial class lasts for 25 minutes.
Deliver Value: Ensure the student gains something meaningful from the trial.
Suggest what they might focus on in the next class, leaving a clear impression of the
- After spending twenty-five minutes carefully assessing the student, give thorough feedback using this format:
Student’s name (English name):
Age:
Level:
Grammar:
Pronunciation:
Vocabulary:
Comprehension:
Fluency:
New words we have learned:
Program recommendation: (How many classes shall the student take every week and for how long to reach a fluency level ).
Overall comment:
Start Date: dd/mm/yy (Trial Class)
Teacher: (name)
Regular Classes
For ongoing lessons:
- Prepare Materials: Use quality materials tailored to the student’s level. You can find the recommended book here: Complete English All-in-One for ESL Learners.
You can use your own materials if preferred.
After every class, send a mail summarizing the class and add the new words you have learned.
Thank you for being part of EnglishWays!