Onboarding
Teacher Account Setup and Profile Management Guide
Lessons details, Calendar, how to join the lesson and stay tuned
(Use only when asked to set a lesson by yourself) Scheduling a Lesson
Welcome to EnglishWays!
After completing the onboarding steps—signing in, setting up your profile photo and bio, and syncing your Google account—you are ready to start teaching.
📚 Table of Contents
Important Reminders
Class Notifications
Preparing for Your Class
Free Trial Classes
Regular Classes
Bonuses
Useful Links
Q&A
📌 Important Reminders
- We have students located in both Israel and the USA. The teacher panel always shows times in Israel time by default.
- Your Google Calendar will display synced class times in your local time zone. The calendar invite is not for use. Always check the panel for the correct details. Make sure your calendar email matches the one linked in the panel.
- WhatsApp the student as soon as you see a booking and again 30 minutes before the class. If you don’t have a phone number, use email or message them via the panel.
- Every 1st and 15th of the month: update the class statuses (Conducted, No Show, Cancelled, etc.) in the panel and send EnglishWays a WhatsApp with the number of short and long classes conducted (free or paid). This is mandatory and helps ensure accurate payroll processing.
- Only teach classes that appear in the panel. If needed, you can help students book it or create it manually (last resort), but always notify EnglishWays if credits need to be deducted.
- If a student does not join, wait 10 minutes, then mark the class as No Show and message them. Free trials are not paid. Paid bookings are paid half.
- Students may begin with free trial or paid membership.
- WhatsApp Group Rules: Use for last-minute emergencies or subs. You may ask questions that are relevant to others, but keep it clean. Direct other questions to EnglishWays.
- If someone substitutes for you, update the teacher in the panel or send them your Google Meet link and notify EnglishWays.
- New teachers: It may take up to 2 weeks to get your first booking and up to 3 months to become fully booked.
- Use Google Meet by default. However, students may request to use WhatsApp or any other platform that works for both sides.
- Use your own materials or share the official book. You can screen-share or send them the book link directly.
📬 Class Notifications
You’ll receive an email when a class is booked. Always log in to the EnglishWays panel to check the latest and accurate information. The calendar invite is not for use. Class times will sync automatically if your email matches the one linked in the panel.
🎓 Preparing for Your Class
- Review the student’s form to check their level, age, and preferences.
- Test your camera and microphone in advance.
- Be punctual and dress appropriately.
- Speak slowly and clearly, especially with beginners. Use simple language and visual aids.
🆓 Free Trial Classes
Trial classes are 25 minutes. Here is what to do:
- Confirm the trial time on the site and in your calendar.
- Message the student as soon as you see the booking, and again 30 minutes before via WhatsApp or email.
- Wait up to 10 minutes. If no show, cancel and leave.
- During class, build rapport and evaluate their level and goals.
- End by suggesting what to focus on in future classes.
Send this feedback to EnglishWays:
Student’s name:
Age:
Level:
Grammar:
Pronunciation:
Vocabulary:
Comprehension:
Fluency:
New words we have learned:
Program recommendation:
Overall comment:
Start Date (dd/mm/yy):
Teacher:
Age:
Level:
Grammar:
Pronunciation:
Vocabulary:
Comprehension:
Fluency:
New words we have learned:
Program recommendation:
Overall comment:
Start Date (dd/mm/yy):
Teacher:
📘 Regular Classes
- Regular lessons are either 25 or 55 minutes.
- Use the student’s preferred materials, your own, or the official EnglishWays book.
- If the student doesn’t have materials, you can screen-share or send them the book link directly.
- After each lesson, email a summary and new words learned.
🏱 Bonuses
- Get 2 short-class bonuses for converting a trial to paid.
- Get 4 short-class bonuses for referring a teacher who gets hired.
🔗 Useful Links
❓ Q&A
- Q: What if a student is late or doesn’t show up?
A: Wait 10 minutes. Mark it as “No Show” and message them. Free trials are not paid. Paid bookings are paid half. - Q: What do I do after a No Show?
A: Update the class status in the panel immediately to keep payroll accurate. - Q: Can I help students schedule directly?
A: Yes, but the class must appear in the panel. If that’s not possible, create it manually and notify EnglishWays to deduct credits. Only do this as a last resort. - Q: What tools can I use for class?
A: You may use any tool agreed upon with the student. Google Meet is the default. WhatsApp is allowed. Avoid Skype unless the student insists. - Q: Can I ask questions in the WhatsApp group?
A: Yes, if the question is relevant to everyone. Otherwise, message EnglishWays privately. Keep the group clean. - Q: How often should I report my conducted classes?
A: On the 1st and 15th of every month, report the number of short and long classes (free and paid) and make sure your panel is updated. - Q: When do I get my first bookings?
A: Usually within 1–2 weeks. It can take up to 3 months to become fully booked. - Q: Do I need to use the book?
A: You may use it, your own materials, or anything suitable for the student. You can also share the book PDF with them.
Welcome to EnglishWays! After completing the initial steps from the onboarding email—signing in, setting up your profile picture and bio, and syncing your Google account —you’re ready to start teaching.
Class Notifications When a new class is booked, you’ll receive an email notification along with a Google Calendar invitation. After seeing this email, log in to the EnglishWays panel to
review class details on the platform itself, rather than relying on the email
- Remember – the teacher’s panel will determine in case of conflicts between your calendar and the platform. Sometimes a cancelation of a class on the platform will not be updated on your Google calendar.
Preparing for Your Class
- Review Student Information: Before the session, check the student’s form to understand their age, English level, and any specific notes or preferences.
Conducting the Class
- Check Your Setup: Test your microphone and camera in advance. Dress professionally and be punctual.
- Be Clear and Engaging: With students who have lower English proficiency, clarity is key. Use simple, clear language, speak slowly, and check for understanding. Visual aids and breaking down concepts into single words or phrases can help bridge the language gap.
Free Trial Classes
A trial class is first and most important step in the enrollment process. In order to facilitate a trial class, you must:
- First, confirm the date and time of the trial class on the website and on your calendar.
- On the day of the trial class, inform your student regarding your trial class 30 minutes before the class starts. You can send them a text on their WhatsApp number or you can also send an e-mail. You can find your student’s contact details on the website.
- You can notify the student once again if they haven’t joined the Google Meet after five minutes.
- If the student failed to show up after 10 minutes, cancel their reservation on the website and leave Google Meet.
- If the instructor has an emergency and need to postpone the trial class, send a private message to “EnglishWays” on Skype to confirm and reschedule. If there is no response up to 5 hours before the class, ask in the teacher’s group chat for a replacement. The new teacher will have to add the class on their panel with the student mail, and the initial instructor has to cancel the class on their panel.
If there is no other teacher and no response from EnglishWays, reschedule it with the student.
· During a trial class, it’s important to get to know the student first and build rapport. To properly determine the student’s level, ask as many questions as you can and evaluate their responses. Determine their objectives and interests. Find out if they would like to use the instructional materials. - The trial class lasts for 25 minutes.
Deliver Value: Ensure the student gains something meaningful from the trial.
Suggest what they might focus on in the next class, leaving a clear impression of the
- After spending twenty-five minutes carefully assessing the student, give thorough feedback using this format:
Student’s name (English name):
Age:
Level:
Grammar:
Pronunciation:
Vocabulary:
Comprehension:
Fluency:
New words we have learned:
Program recommendation: (How many classes shall the student take every week and for how long to reach a fluency level ).
Overall comment:
Start Date: dd/mm/yy (Trial Class)
Teacher: (name)
Regular Classes
For ongoing lessons:
- Prepare Materials: Use quality materials tailored to the student’s level. You can find the recommended book here: Complete English All-in-One for ESL Learners.
You can use your own materials if preferred.
After every class, send a mail summarizing the class and add the new words you have learned.
Thank you for being part of EnglishWays!